Virtual Meeting Software – Best Practices for Conducting Effective Meetings

Virtual meeting software provides collaboration and communication tools like instant messaging video conference, screen sharing and more. They enable remote workers to collaborate on projects as if they are in the same room. Some virtual meeting software lets attendees join meetings from mobile devices. The ability to host and attend meetings without needing to be at the same physical location can help companies overcome the challenges caused by conflicts in scheduling, travel issues or office closings. Additionally, fewer trips can result in less carbon emissions.

There are some best methods to adhere to when conducting virtual meetings. These best practices will ensure that meetings are efficient and effective.

Give a summary of the meeting – Always reserve time at the conclusion of your meeting to give a clear summary. This will make it easier for attendees to review and recall important points of the meeting. Also, this will show that you respect your participants’ time and conduct meetings in a timely manner.

Create a meeting dashboard that is customizable – Create a customized dashboard that displays widgets that display important meeting metrics, such as participant engagement, meeting duration and more. This will help you know what works and what needs to be improved in your meeting process.

Select a platform that includes the features you require to run your meetings. If you’re looking to invite participants from different locations, then choose a platform that has international call-in capabilities. If you plan to share content in your meetings, opt for a platform that supports screen sharing and real-time editing. It should also be able to handle different types of content, including images, websites and PDFs. Lastly, choose a product that includes in-app support to assist you with any issues during your meetings.

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